Folders for correspondence, card indexes, memorandum files and other similar devices are essential to the orderly transaction of business.
ΠΠ°ΠΏΠΊΠΈ Π΄Π»Ρ ΠΏΠ΅ΡΠ΅ΠΏΠΈΡΠΊΠΈ, ΠΊΠ°ΡΡΠΎΡΠ΅ΠΊΠΈ, ΠΏΠ°ΠΏΠΊΠΈ Π΄Π»Ρ ΡΠ»ΡΠΆΠ΅Π±Π½ΡΡ Π·Π°ΠΏΠΈΡΠΎΠΊ ΠΈ Π΄ΡΡΠ³ΠΈΠ΅ ΠΏΠΎΠ΄ΠΎΠ±Π½ΡΠ΅ ΡΡΠ΅Π΄ΡΡΠ²Π° Π½Π΅ΠΎΠ±Ρ ΠΎΠ΄ΠΈΠΌΡ Π΄Π»Ρ ΡΠΏΠΎΡΡΠ΄ΠΎΡΠ΅Π½Π½ΠΎΠ³ΠΎ Π²Π΅Π΄Π΅Π½ΠΈΡ Π΄Π΅Π».
When an applicant is accepted, the employment department notifies the paymaster, also places a folder for a new employee in the file.
ΠΠΎΠ³Π΄Π° ΠΊΠ°Π½Π΄ΠΈΠ΄Π°ΡΠ° ΠΏΡΠΈΠ½ΠΈΠΌΠ°ΡΡ Π½Π° ΡΠ°Π±ΠΎΡΡ, ΠΎΡΠ΄Π΅Π» ΠΊΠ°Π΄ΡΠΎΠ² ΡΠ²Π΅Π΄ΠΎΠΌΠ»ΡΠ΅Ρ ΡΠΎΡΡΡΠ΄Π½ΠΈΠΊΠ°, Π²Π΅Π΄Π°ΡΡΠ΅Π³ΠΎ Π²ΡΠΏΠ»Π°ΡΠΎΠΉ Π·Π°ΡΠΏΠ»Π°ΡΡ, Π° ΡΠ°ΠΊΠΆΠ΅ Π·Π°Π²ΠΎΠ΄ΠΈΡ Π² ΠΊΠ°ΡΡΠΎΡΠ΅ΠΊΠ΅ ΠΏΠ°ΠΏΠΊΡ Π½ΠΎΠ²ΠΎΠ³ΠΎ ΡΠ°Π±ΠΎΡΠ½ΠΈΠΊΠ°.
The vertical file is largely used as a receptacle for clippings, but is not entirely satisfactory unless envelopes take the place of folders.
ΠΠ΅ΡΡΠΈΠΊΠ°Π»ΡΠ½Π°Ρ ΠΊΠ°ΡΡΠΎΡΠ΅ΠΊΠ° ΡΠΈΡΠΎΠΊΠΎ ΠΈΡΠΏΠΎΠ»ΡΠ·ΡΠ΅ΡΡΡ Π΄Π»Ρ Ρ ΡΠ°Π½Π΅Π½ΠΈΡ Π²ΡΡΠ΅Π·ΠΎΠΊ, Π½ΠΎ Π²ΠΏΠΎΠ»Π½Π΅ ΡΠ΄ΠΎΠ²Π»Π΅ΡΠ²ΠΎΡΠΈΡΠ΅Π»ΡΠ½ΠΎΠΉ ΠΎΠ½Π° ΡΡΠ°Π½ΠΎΠ²ΠΈΡΡΡ ΡΠΎΠ»ΡΠΊΠΎ ΡΠΎΠ³Π΄Π°, ΠΊΠΎΠ³Π΄Π° Π²ΠΌΠ΅ΡΡΠΎ ΠΏΠ°ΠΏΠΎΠΊ ΠΈΡΠΏΠΎΠ»ΡΠ·ΡΡΡ ΠΊΠΎΠ½Π²Π΅ΡΡΡ.
With folders, clippings are liable to be lost through the open ends.
Π ΠΏΠ°ΠΏΠΊΠ°Ρ Π²ΡΡΠ΅Π·ΠΊΠΈ ΠΌΠΎΠ³ΡΡ ΡΠ΅ΡΡΡΡΡΡ ΡΠ΅ΡΠ΅Π· ΠΎΡΠΊΡΡΡΡΠ΅ ΠΊΡΠ°Ρ.
Without question, the most satisfactory method of filing is to use the vertical file, with a folder for each customer.
ΠΠ΅ΡΠΎΠΌΠ½Π΅Π½Π½ΠΎ, Π½Π°ΠΈΠ±ΠΎΠ»Π΅Π΅ ΡΠ΄ΠΎΠ±Π½ΡΠΉ ΡΠΏΠΎΡΠΎΠ± Ρ ΡΠ°Π½Π΅Π½ΠΈΡ β Π²Π΅ΡΡΠΈΠΊΠ°Π»ΡΠ½Π°Ρ ΠΊΠ°ΡΡΠΎΡΠ΅ΠΊΠ° Ρ ΠΎΡΠ΄Π΅Π»ΡΠ½ΠΎΠΉ ΠΏΠ°ΠΏΠΊΠΎΠΉ Π΄Π»Ρ ΠΊΠ°ΠΆΠ΄ΠΎΠ³ΠΎ ΠΊΠ»ΠΈΠ΅Π½ΡΠ°.
Credit reports are not, as a rule, of sufficient bulk to require the large files and folders used for correspondence.
ΠΡΠ΅Π΄ΠΈΡΠ½ΡΠ΅ ΠΎΡΡΡΡΡ ΠΎΠ±ΡΡΠ½ΠΎ Π½Π΅Π΄ΠΎΡΡΠ°ΡΠΎΡΠ½ΠΎ ΠΎΠ±ΡΡΠΌΠ½Ρ, ΡΡΠΎΠ±Ρ ΡΡΠ΅Π±ΠΎΠ²Π°ΡΡ Π±ΠΎΠ»ΡΡΠΈΡ ΠΊΠ°ΡΡΠΎΡΠ΅ΠΊ ΠΈ ΠΏΠ°ΠΏΠΎΠΊ, ΠΈΡΠΏΠΎΠ»ΡΠ·ΡΠ΅ΠΌΡΡ Π΄Π»Ρ ΠΏΠ΅ΡΠ΅ΠΏΠΈΡΠΊΠΈ.
Like the folders used for filing credit statements and reports, credit cards should be indexed alphabetically, subdivided by states and towns when necessary.
ΠΠ°ΠΊ ΠΈ ΠΏΠ°ΠΏΠΊΠΈ Π΄Π»Ρ ΠΊΡΠ΅Π΄ΠΈΡΠ½ΡΡ Π²Π΅Π΄ΠΎΠΌΠΎΡΡΠ΅ΠΉ ΠΈ ΠΎΡΡΡΡΠΎΠ², ΠΊΡΠ΅Π΄ΠΈΡΠ½ΡΠ΅ ΡΡΡΡΠ½ΡΠ΅ ΠΊΠ°ΡΡΠΎΡΠΊΠΈ ΡΠ»Π΅Π΄ΡΠ΅Ρ ΠΈΠ½Π΄Π΅ΠΊΡΠΈΡΠΎΠ²Π°ΡΡ ΠΏΠΎ Π°Π»ΡΠ°Π²ΠΈΡΡ, ΠΏΡΠΈ Π½Π΅ΠΎΠ±Ρ ΠΎΠ΄ΠΈΠΌΠΎΡΡΠΈ ΠΏΠΎΠ΄ΡΠ°Π·Π΄Π΅Π»ΡΡ ΠΏΠΎ ΡΡΠ°ΡΠ°ΠΌ ΠΈ Π³ΠΎΡΠΎΠ΄Π°ΠΌ.
A folder is used for each customer, filed alphabetically with subdivisons for states and towns.
ΠΠ»Ρ ΠΊΠ°ΠΆΠ΄ΠΎΠ³ΠΎ ΠΊΠ»ΠΈΠ΅Π½ΡΠ° ΠΈΡΠΏΠΎΠ»ΡΠ·ΡΠ΅ΡΡΡ ΠΏΠ°ΠΏΠΊΠ°, Ρ ΡΠ°Π½ΡΡΠ°ΡΡΡ Π² Π°Π»ΡΠ°Π²ΠΈΡΠ½ΠΎΠΌ ΠΏΠΎΡΡΠ΄ΠΊΠ΅ Ρ ΠΏΠΎΠ΄ΡΠ°Π·Π΄Π΅Π»Π΅Π½ΠΈΡΠΌΠΈ ΠΏΠΎ ΡΡΠ°ΡΠ°ΠΌ ΠΈ Π³ΠΎΡΠΎΠ΄Π°ΠΌ.
The papers in each claim should be placed in a folder.
ΠΠΎΠΊΡΠΌΠ΅Π½ΡΡ ΠΏΠΎ ΠΊΠ°ΠΆΠ΄ΠΎΠΌΡ ΡΡΠ΅Π±ΠΎΠ²Π°Π½ΠΈΡ ΡΠ»Π΅Π΄ΡΠ΅Ρ ΠΏΠΎΠΌΠ΅ΡΠ°ΡΡ Π² ΠΏΠ°ΠΏΠΊΡ.
Whatever style of folder is used, all papers should be fastened--either pasted, or by means of a paper fastener.
ΠΠ°ΠΊΠΎΠΉ Π±Ρ Π²ΠΈΠ΄ ΠΏΠ°ΠΏΠΊΠΈ Π½ΠΈ ΠΈΡΠΏΠΎΠ»ΡΠ·ΠΎΠ²Π°Π»ΡΡ, Π²ΡΠ΅ Π΄ΠΎΠΊΡΠΌΠ΅Π½ΡΡ Π½ΡΠΆΠ½ΠΎ Π·Π°ΠΊΡΠ΅ΠΏΠ»ΡΡΡ β Π½Π°ΠΊΠ»Π΅ΠΈΠ²Π°ΡΡ ΠΈΠ»ΠΈ ΠΏΡΠΈΠΊΡΠ΅ΠΏΠ»ΡΡΡ Π·Π°ΠΆΠΈΠΌΠΎΠΌ Π΄Π»Ρ Π±ΡΠΌΠ°Π³.
These claim folders should be filed numerically, according to claim numbers.
ΠΡΠΈ ΠΏΠ°ΠΏΠΊΠΈ ΡΡΠ΅Π±ΠΎΠ²Π°Π½ΠΈΠΉ ΡΠ»Π΅Π΄ΡΠ΅Ρ Ρ ΡΠ°Π½ΠΈΡΡ ΠΏΠΎ ΠΏΠΎΡΡΠ΄ΠΊΡ Π½ΠΎΠΌΠ΅ΡΠΎΠ² ΡΡΠ΅Π±ΠΎΠ²Π°Π½ΠΈΠΉ.
All tariffs from one railroad should be filed in the folder assigned to that road, and arranged according to their numbers.
ΠΡΠ΅ ΡΠ°ΡΠΈΡΡ ΠΎΠ΄Π½ΠΎΠΉ ΠΆΠ΅Π»Π΅Π·Π½ΠΎΠΉ Π΄ΠΎΡΠΎΠ³ΠΈ ΡΠ»Π΅Π΄ΡΠ΅Ρ Ρ ΡΠ°Π½ΠΈΡΡ Π² ΠΏΡΠ΅Π΄Π½Π°Π·Π½Π°ΡΠ΅Π½Π½ΠΎΠΉ Π΅ΠΉ ΠΏΠ°ΠΏΠΊΠ΅ ΠΈ ΡΠ°ΡΠΏΠΎΠ»Π°Π³Π°ΡΡ ΠΏΠΎ Π½ΠΎΠΌΠ΅ΡΠ°ΠΌ.
It is quite important that all correspondence relating to a claim be kept together, and this is best done by using a folder for each claim.
ΠΡΠ΅Π½Ρ Π²Π°ΠΆΠ½ΠΎ Ρ ΡΠ°Π½ΠΈΡΡ Π²ΠΌΠ΅ΡΡΠ΅ Π²ΡΡ ΠΏΠ΅ΡΠ΅ΠΏΠΈΡΠΊΡ ΠΏΠΎ ΠΎΠ΄Π½ΠΎΠΉ ΠΏΡΠ΅ΡΠ΅Π½Π·ΠΈΠΈ; Π»ΡΡΡΠ΅ Π²ΡΠ΅Π³ΠΎ Π²ΡΠ΄Π΅Π»ΠΈΡΡ Π΄Π»Ρ ΠΊΠ°ΠΆΠ΄ΠΎΠΉ ΠΏΡΠ΅ΡΠ΅Π½Π·ΠΈΠΈ ΠΎΡΠ΄Π΅Π»ΡΠ½ΡΡ ΠΏΠ°ΠΏΠΊΡ.
The folders are filed numerically, in the order of the shipper's claim numbers.
ΠΠ°ΠΏΠΊΠΈ Ρ ΡΠ°Π½ΡΡ Π² ΡΠΈΡΠ»ΠΎΠ²ΠΎΠΌ ΠΏΠΎΡΡΠ΄ΠΊΠ΅ ΠΏΠΎ Π½ΠΎΠΌΠ΅ΡΠ°ΠΌ ΠΏΡΠ΅ΡΠ΅Π½Π·ΠΈΠΉ ΠΎΡΠΏΡΠ°Π²ΠΈΡΠ΅Π»Ρ.
To preserve the idea of keeping all correspondence of one individual or firm together, folders are used.
Π§ΡΠΎΠ±Ρ ΡΠΎΡ ΡΠ°Π½ΡΡΡ Π²ΠΌΠ΅ΡΡΠ΅ Π²ΡΡ ΠΏΠ΅ΡΠ΅ΠΏΠΈΡΠΊΡ ΠΎΠ΄Π½ΠΎΠ³ΠΎ Π»ΠΈΡΠ° ΠΈΠ»ΠΈ ΡΠΈΡΠΌΡ, ΠΈΡΠΏΠΎΠ»ΡΠ·ΡΡΡ ΠΏΠ°ΠΏΠΊΠΈ.
With the numerical system of indexing, the folders are numbered consecutively in the upper right-hand corner.
ΠΡΠΈ ΡΠΈΡΠ»ΠΎΠ²ΠΎΠΉ ΡΠΈΡΡΠ΅ΠΌΠ΅ ΠΈΠ½Π΄Π΅ΠΊΡΠΈΡΠΎΠ²Π°Π½ΠΈΡ ΠΏΠ°ΠΏΠΊΠΈ ΠΏΠΎΡΠ»Π΅Π΄ΠΎΠ²Π°ΡΠ΅Π»ΡΠ½ΠΎ Π½ΡΠΌΠ΅ΡΡΡΡ Π² ΠΏΡΠ°Π²ΠΎΠΌ Π²Π΅ΡΡ Π½Π΅ΠΌ ΡΠ³Π»Ρ.
Each correspondent is known by a number, and all of his correspondence--both original letters and copies of replies--is filed in a folder bearing his number.
ΠΠ°ΠΆΠ΄ΡΠΉ ΠΊΠΎΡΡΠ΅ΡΠΏΠΎΠ½Π΄Π΅Π½Ρ ΠΈΠΌΠ΅Π΅Ρ Π½ΠΎΠΌΠ΅Ρ, ΠΈ Π²ΡΡ Π΅Π³ΠΎ ΠΏΠ΅ΡΠ΅ΠΏΠΈΡΠΊΠ° β ΠΎΡΠΈΠ³ΠΈΠ½Π°Π»Ρ ΠΏΠΈΡΠ΅ΠΌ ΠΈ ΠΊΠΎΠΏΠΈΠΈ ΠΎΡΠ²Π΅ΡΠΎΠ² β Ρ ΡΠ°Π½ΠΈΡΡΡ Π² ΠΏΠ°ΠΏΠΊΠ΅ Ρ ΡΡΠΈΠΌ Π½ΠΎΠΌΠ΅ΡΠΎΠΌ.
To locate his folder, a cross-index is necessary, as it is not possible to remember the numbers of all correspondents.
Π§ΡΠΎΠ±Ρ Π½Π°ΠΉΡΠΈ Π΅Π³ΠΎ ΠΏΠ°ΠΏΠΊΡ, Π½Π΅ΠΎΠ±Ρ ΠΎΠ΄ΠΈΠΌ ΠΏΠ΅ΡΠ΅ΠΊΡΡΡΡΠ½ΡΠΉ ΡΠΊΠ°Π·Π°ΡΠ΅Π»Ρ, ΠΏΠΎΡΠΊΠΎΠ»ΡΠΊΡ Π·Π°ΠΏΠΎΠΌΠ½ΠΈΡΡ Π½ΠΎΠΌΠ΅ΡΠ° Π²ΡΠ΅Ρ ΠΊΠΎΡΡΠ΅ΡΠΏΠΎΠ½Π΄Π΅Π½ΡΠΎΠ² Π½Π΅Π²ΠΎΠ·ΠΌΠΎΠΆΠ½ΠΎ.
The miscellaneous folder should not be allowed to become too full.
ΠΠ΅ ΡΠ»Π΅Π΄ΡΠ΅Ρ Π΄ΠΎΠΏΡΡΠΊΠ°ΡΡ ΠΏΠ΅ΡΠ΅ΠΏΠΎΠ»Π½Π΅Π½ΠΈΡ ΠΏΠ°ΠΏΠΊΠΈ Π΄Π»Ρ ΡΠ°Π·Π½ΠΎΠ³ΠΎ.
If there is a large number of correspondents in one town, the folders are subdivided with a set of alphabetical guides.
ΠΡΠ»ΠΈ Π² ΠΎΠ΄Π½ΠΎΠΌ Π³ΠΎΡΠΎΠ΄Π΅ ΠΌΠ½ΠΎΠ³ΠΎ ΠΊΠΎΡΡΠ΅ΡΠΏΠΎΠ½Π΄Π΅Π½ΡΠΎΠ², ΠΏΠ°ΠΏΠΊΠΈ ΠΏΠΎΠ΄ΡΠ°Π·Π΄Π΅Π»ΡΡΡ Ρ ΠΏΠΎΠΌΠΎΡΡΡ ΠΊΠΎΠΌΠΏΠ»Π΅ΠΊΡΠ° Π°Π»ΡΠ°Π²ΠΈΡΠ½ΡΡ ΡΠ°Π·Π΄Π΅Π»ΠΈΡΠ΅Π»Π΅ΠΉ.